A bit late on my part, but here is my June post for GradHacker:
So, now what?
Most of these travel grants require you to pay up front for your trip, including airfare, mileage, hotel or room, library fees, visas, and food. You are only reimbursed after the trip. For poorly paidgraduate students, the economic burden of this type of grant is heavy, making it potentially risky; however, it is often the only way for us to get any work done.
A lot of my research and travel over the last few years has been made possible by some sort of grant, but I have also made several costly mistakes along the way—lost receipts and frantic last-minute form submissions. These mistakes could have been avoided if I had approached my grant like an archivist.